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April 2019 Webinar (May 2nd)
Support and Enhancement Topics - with links when previously covered:
Email Addresses
Job Setup, Transfer Tab- make sure correct
When sending only to yourself
File Transfer - Caltrans FTP Accounts
Account ID - FTP suffix (FTP only or _FTP)
Non-Caltrans Labor Surcharge
Creating and using specified Labor Surcharge Rate Percentage
two decimal places now
plans to add three decimal places in the future
Sometimes you just need to create a new Labor Rate Set to plug in the Labor Surcharge amount to the Billing Rate
Odd Special Labor Rates for a specific job or owner
Sometimes you just need to create a new Labor Rate Set
NTS Bill Form Options
Outputting to bill forms differently than what is entered into the system i.e. labor surcharge, markups
EWBills Bills Slowed Down
Definitely let us know so we can check the system - sometimes there are processes that are running that slow the system down and we just need to find them and stop them if not crucial.
Exporting Bill Form to Excel
You can use tools like Adobe Document Cloud or the older Adobe Acrobat Pro to save a PDF as an Excel spreadsheet
Delay Factor on Equipment Charge
Checkbox for Delay on Billing Information Window
Billing Status Report for All Jobs at one time
At this time can only run the various Status Reports or Inspector Series Reports for the current job opened in the Billing Worksheet
Payment Listing by Pay Period - Subcontract Paid
Create a Custom Report with Query for the Pay Period
Use of Job Cost Code Budget Field (Temporarily Used for two purposes - for now use one or the other)
As a Budget Amount
As a Job Billed to Date Amount to compare with Job Cost to Date
Equipment Charges (Inspector Series)
Calculated Charges was not showing properly but is not fixed.
Should try to avoid ampersand because name might be used in a file but definitely do not use apostrophe because it messes up filtering
Changing from Caltrans to a Non-Caltrans Owner might cause issues
Like possibly hanging onto Bill Surcharge like a Bonding percentage
Active Status to minimize records shown to only what is pertinent - from Jobs to Employees to Equipment
Company Named User List
If you need someone removed from the list - email us and we will remove them for you - we do not allow deleting users.
Bills not making it into iEWB when submitted via FTP
Make sure to check your Error Logs
Bill Charge count restrictions
For Caltrans - short form 7 labor, 7 equipment, and 2 material charges
For Caltrans - long form 20 labor, 20 equipment, and 10 material charges
For Non-Caltrans - NTS bill forms 50 labor, 50 equipment, and 50 material charges
Caltrans Bill with No Markups
Do not just clear the markup percentages
Need to use the Partnering/No Markup checkbox
Job Closing Report - Interest Due
Report was revamped and adjusted to work more properly now in early April
CCO sorting, grouping and subtotalling added
Billing Status Report
Job Cost Code sorting, grouping, and subtotalling added
Fixed the CCO Budget reporting and subtotalling
Caltrans Equipment Rental Rates and Labor Surcharge Rates were automatically updated for April 1st
But Miscellaneous Rate updates must be requested by the contractor doing the extra work activity on a Caltrans job using equipment using that miscellaneous rate
Caltrans had to make an adjustment to their program to handle the new labor surcharge of 10% that they never had before
Pre-Bill Module (beta) and HCSS HeavyJob 2019 Release (beta)
Both still in Beta
More streamlining of workflow have been implemented
Continued testing and debugging for various scenarios
HCSS HeavyJob 2019 Release is looking at a summer release rather than an April/May release as anticipated previously
